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Email Signature Generator

Quickly create a clean, lightweight table-based email signature with contact details, one logo and copy-ready HTML.

Free browser toolRuns in your browserNo sign-up

Quick professional utility

Clean email signature in minutes

Essential contact details, email-safe HTML and immediate installation exports without advanced configuration.

Live email-safe preview

Preview width only; generated HTML remains email-safe.

Inspect generated HTML
<table role="presentation" cellpadding="0" cellspacing="0" style="border-collapse:collapse;font-family:Arial,Helvetica,sans-serif;color:#0f172a;">
  <tr>
    
    <td style="padding-left:0;vertical-align:top;">
      <div style="font-size:18px;line-height:1.3;font-weight:700;color:#0f172a;">Alex Morgan</div>
      <div style="margin-top:3px;font-size:13px;line-height:1.5;color:#64748b;">Product Designer · Example Studio</div>
      <div style="margin-top:10px;font-size:12px;line-height:1.7;"><a href="mailto:[email protected]" style="color:#475569;text-decoration:none;">[email protected]</a><span style="color:#cbd5e1;">&nbsp;|&nbsp;</span><a href="tel:+15550102026" style="color:#475569;text-decoration:none;">+1 555 010 2026</a><span style="color:#cbd5e1;">&nbsp;|&nbsp;</span><a href="https://example.com/" style="color:#4f46e5;text-decoration:none;">example.com</a></div>
    </td>
  </tr>
</table>

Need advanced branding?

Use the Professional Email Signature Generator for multiple images, templates, social profiles, CTA buttons, addresses and compliance text.

Open professional generator

Remote logos can be blocked by email clients. Paste the signature into the provider's signature settings and send test messages to Gmail, Outlook and a mobile client before publishing.

About the Email Signature Generator

Email Signature Generator is the fast option for creating a clean professional footer without configuring a complex design system. Enter your essential business details, add one hosted logo if required and choose an accent color.

The generated signature uses a table-based layout because tables remain more dependable than modern web layouts across Gmail, Outlook, Apple Mail and many mobile email applications. Styles are placed inline to improve compatibility when pasted into an email signature editor.

Your name, role, company, email address, phone number and website are optional. Empty fields are omitted, allowing you to create anything from a minimal name-and-role signature to a complete business contact block.

Logo images must use a public HTTPS URL. The recipient's email client downloads that image when displaying the message, and some clients may initially block remote images until the recipient allows them.

The live preview runs inside a sandboxed frame. You can copy the rendered rich signature for direct pasting, copy its HTML source for manual installation, or download a standalone HTML file.

All entered text is processed locally in your browser. User-provided text is escaped, and clickable website or logo links are restricted to HTTPS to reduce unsafe markup in the generated result.

This simple generator intentionally focuses on one compact layout. Use Professional Email Signature Generator when you need templates, multiple images, social profiles, call-to-action buttons, business addresses or legal disclaimers.

Key features

  • Fast single-screen signature workflow
  • Name, role, company, email, phone and website fields
  • Optional public HTTPS logo
  • Editable six-digit accent color
  • Email-compatible table-based structure
  • Inline styles for broader email-client support
  • Automatic omission of empty fields
  • Clickable email, phone and website links
  • Escaped user-provided text
  • HTTPS-only website and logo URLs
  • Sandboxed live preview
  • Rich signature clipboard copy
  • Raw HTML source copy
  • Standalone HTML file download
  • Plain-text clipboard fallback
  • No account, watermark or server upload

How to use

  1. 1Enter your name and the role or professional title recipients should see.
  2. 2Add your organization, business email, phone and HTTPS website. Leave any unwanted field empty.
  3. 3Optionally provide a public HTTPS URL for one company logo.
  4. 4Choose an accent color with adequate contrast against a white email background.
  5. 5Review spacing, line wrapping and logo rendering in the sandboxed preview.
  6. 6Choose Copy signature for rich clipboard content, Copy HTML for source code, or Download HTML for a reusable file.
  7. 7Paste the signature into your email provider's signature settings rather than directly into a normal message draft.
  8. 8Send test emails to desktop, web and mobile accounts before using the signature publicly.

Examples

Minimal consultant signature
Input: Name, consulting role, phone, email and website
Output: A compact text-focused signature with clickable contact links

Keep the number of displayed contact methods small for easier scanning.

Small-business signature with logo
Input: Owner name, company, business contacts, public HTTPS logo and brand color
Output: A clean logo-and-contact HTML footer

Verify that the logo host permits external embedding.

Frequently asked questions

When should I use the simple generator?
Use it when you need a quick, lightweight contact signature with one logo and no advanced branding, multiple images, social links, CTA or disclaimer.
What is the difference from Professional Email Signature Generator?
The professional tool adds three layouts, multiple uploaded or hosted images, image placement and sizing, social links, address, CTA button, pronouns, department, office phone and compliance text.
Is my contact information uploaded?
No. The signature is generated locally in your browser. ToolsOnDuty does not receive the details you type into this tool.
Why does the tool use HTML tables?
Many email clients support tables more consistently than CSS Grid, Flexbox or positioned layouts. A table-based structure improves the chance of stable rendering.
Can I upload a logo from my device?
The simple generator accepts a public HTTPS image URL rather than a device upload. Use the professional generator if you need local image uploads.
Why must the logo URL use HTTPS?
HTTPS prevents insecure image loading on secure email services and avoids generating clickable or image URLs with unsafe protocols.
Why does my logo not appear in an email?
The URL may be private, expired, blocked from external embedding or rejected by the email client. Use a permanent public HTTPS image URL and test it in an incognito browser window.
Can recipients block the logo?
Yes. Some email clients hide remote images until the recipient chooses to display them. Keep important contact information available as text.
How do I add the signature to Gmail or Outlook?
Copy the rich signature, open your provider's signature settings, paste it into the signature editor and save. Exact menu names vary by provider and version.
Can I edit the generated HTML?
Yes. Copy or download the HTML and edit it yourself, but unsupported CSS or scripts may be removed by email clients.
Does Copy signature always preserve formatting?
Rich clipboard support varies by browser and permission settings. If unavailable, the tool copies HTML source instead and displays a status message.
What should I test before using it?
Send messages to Gmail, Outlook, Apple Mail and at least one mobile client. Check logo loading, wrapping, link behavior, dark mode and forwarded or replied messages.
Is there a watermark or account requirement?
No. Copy and download features are free and do not add a ToolsOnDuty watermark.

Continue your workflow

Open a related tool to prepare your files or refine the finished result.